Target Zero

STEP 2

Tool 2D

Workplace Policy Development Team Meeting 2 Outline

tool 2D Meeting 2

When?

After draft of the distracted driving policy has been developed, before it is deployed to workforce. 

Topic / Time

Meeting Leader Notes

Welcome Back

5 min

Ask and discuss:

  • Since our last meeting have you noted anything about distracted driving that we need to consider?


Policy Progress

20 min

Draft Policy Attached 

Share the draft policy created after the first meeting. Go through the elements of the policy and answer questions. 

Ask and record:

  • What are your reactions to the policy?
  • Is there anything that concerns you?
  • What do you think will be most challenging to implement or enforce?
  • What do you think will be the most important benefit to the policy?
  • Have we missed anything important?

Deploying the Policy

20 min

It is important to share this with the organization to build compliance AND commitment to a safe, responsible workplace. 

Ask and record: 

  • What is the best way to share this policy with the rest of the workplace?

Discussion Prompts: 

  • Ask for specifics: timeline, setting, etc.?
  • Are there incentive ideas to encourage compliance? 


Wrap-Up and Next Meeting

5 min

Thank you for your time!  We will use this input to finalize our policy and deploy it at our organization. Stay tuned! 

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Key Terms for Workplace Distracted Driving Policies

Company business: any situation where an employee is performing tasks on behalf of their employer. 

Hands-free device: a mobile device that can be operated through voice command, often through a wireless or Bluetooth connection, integrated into the vehicle. 

Hand-held device: a mobile device that is operated while holding the phone in hand and operating it through pressing buttons or a touch screen. 

Mobile device: any portable communication device including (but not limited to) mobile phones, smart phones, tablets, and laptop computers. 

Employer-owned or Employee-owned device: Employees may conduct company business on devices that are either employer owned or employee owned. Both types of devices may be for work as well as personal uses. 

Key Terms for Workplace Distracted Driving Policies

Company business: any situation where an employee is performing tasks on behalf of their employer. 

Hands-free device: a mobile device that can be operated through voice command, often through a wireless or Bluetooth connection, integrated into the vehicle. 

Hand-held device: a mobile device that is operated while holding the phone in hand and operating it through pressing buttons or a touch screen. 

Mobile device: any portable communication device including (but not limited to) mobile phones, smart phones, tablets, and laptop computers. 

Employer-owned or Employee-owned device: Employees may conduct company business on devices that are either employer owned or employee owned. Both types of devices may be for work as well as personal uses. 

Washington Distracted Driving Law

In creating and implementing a workplace policy, it is important to understand current laws in Washington. In Washington, it is against the law to use your cell phone while you are driving. 

Laws explicitly include both text-based communications and talking on the phone while driving without appropriate hands-free devices. 

 Washington also acknowledges that a wide variety of other behaviors could distract a driver and result in dangerously distracted driving. An officer can cite a driver for engaging in any activity not related to the actual operation of the motor vehicle in a manner that interferes with its safe operation. See: https://wadrivetozero.com/distracted-driving/ for more information about the laws.

Questions to Consider:

  • Do you collect crash data?
  • Do you know the prevalence of distracted driving among your employees?
  • Do you know the consequences of distracted driving for your workplace?