Target Zero

STEP 2

Tool 2E

Workplace Policy Development Team Meeting 3 Outline

tool 2E Meeting 3

When?

Approximately 2-3 months after an engaged driving policy has been deployed.

Topic / Time

Meeting Leader Notes

Welcome Back

5 min

Now that the policy has been in place for a few months, we need to check back to gather your input and consider any course changes.

Policy Progress

10 min

Leadership shares insights about the policy to date. 

For example, offer information on:

  • How the policy was deployed?
  • What was the response to the policy?
  • How compliance was monitored?.
  • Policy results.

Understanding Priorities

30 min

Each person on the team has a unique perspective. We’d like to collect your insights about the policy. 

Ask and record: 

  • From your perspective, how is the policy working?

Discussion Prompts: 

  • What have you heard from coworkers about the policy?
  • What changes have you seen as coworkers adopt the policy?
  • What seems to be working well?
  • What could make it work better?

Ask and record: 

  • Would you recommend we do anything differently to help people adopt or implement the policy? 


Policy Team Wrap-Up

5 min

Thank you for your time at this meeting, and through the entire process! Your input was valuable in making the policy meaningful to our workplace. 

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Key Terms for Workplace Distracted Driving Policies

Company business: any situation where an employee is performing tasks on behalf of their employer. 

Hands-free device: a mobile device that can be operated through voice command, often through a wireless or Bluetooth connection, integrated into the vehicle. 

Hand-held device: a mobile device that is operated while holding the phone in hand and operating it through pressing buttons or a touch screen. 

Mobile device: any portable communication device including (but not limited to) mobile phones, smart phones, tablets, and laptop computers. 

Employer-owned or Employee-owned device: Employees may conduct company business on devices that are either employer owned or employee owned. Both types of devices may be for work as well as personal uses. 

Key Terms for Workplace Distracted Driving Policies

Company business: any situation where an employee is performing tasks on behalf of their employer. 

Hands-free device: a mobile device that can be operated through voice command, often through a wireless or Bluetooth connection, integrated into the vehicle. 

Hand-held device: a mobile device that is operated while holding the phone in hand and operating it through pressing buttons or a touch screen. 

Mobile device: any portable communication device including (but not limited to) mobile phones, smart phones, tablets, and laptop computers. 

Employer-owned or Employee-owned device: Employees may conduct company business on devices that are either employer owned or employee owned. Both types of devices may be for work as well as personal uses. 

Washington Distracted Driving Law

In creating and implementing a workplace policy, it is important to understand current laws in Washington. In Washington, it is against the law to use your cell phone while you are driving. 

Laws explicitly include both text-based communications and talking on the phone while driving without appropriate hands-free devices. 

 Washington also acknowledges that a wide variety of other behaviors could distract a driver and result in dangerously distracted driving. An officer can cite a driver for engaging in any activity not related to the actual operation of the motor vehicle in a manner that interferes with its safe operation. See: https://wadrivetozero.com/distracted-driving/ for more information about the laws.

Questions to Consider:

  • Do you collect crash data?
  • Do you know the prevalence of distracted driving among your employees?
  • Do you know the consequences of distracted driving for your workplace?