STEP 2
Tool 2F
Workplace Policy Development Team Follow-Up Email
TO: <employee>
FROM: <supervisor>
DATE: <mm/dd/yyyy>
SUBJECT: Engaged Driving Workplace Policy Development Team
Hello [NAME],
On [date], we held our first Policy Development Team Meeting to create and launch
a distracted driving policy for our workplace. Because safety is our top priority, and we know that safety takes a team effort, your involvement on that team was extremely valuable. Thanks to your involvement, we now have created our policy, developed employee education around that policy, and are seeing the first few weeks of implementation.
We are beginning to shift the culture of our workforce, and your time and commitment helped make it possible. Thank you for ensuring your safety and the safety of your coworkers, families, and community through your involvement on this team.
Thank you, [Supervisor]
Key Terms for Workplace Distracted Driving Policies
Company business: any situation where an employee is performing tasks on behalf of their employer.
Hands-free device: a mobile device that can be operated through voice command, often through a wireless or Bluetooth connection, integrated into the vehicle.
Hand-held device: a mobile device that is operated while holding the phone in hand and operating it through pressing buttons or a touch screen.
Mobile device: any portable communication device including (but not limited to) mobile phones, smart phones, tablets, and laptop computers.
Employer-owned or Employee-owned device: Employees may conduct company business on devices that are either employer owned or employee owned. Both types of devices may be for work as well as personal uses.
DISCLAIMER:The policies provided are examples. They should not be interpreted as legal advice for your workplace. All policies should be created with your unique workplace in mind and reviewed by your own policy advisors or legal counsel.